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Graphic Recording
If content is presented, discussed or elaborated, it can be visually documented with graphic recording. This means that what is said (and shown) is translated into images in real time, which are supplemented with short texts. This creates a protocol that not only makes it easier for participants to understand and concentrate during the event, but can also be used beyond the event to communicate the content.
Many different formats can be accompanied: Seminar, workshop, keynote speech, panel discussion, strategy meeting, presentation, group work, award ceremony, results presentation, product launch,... just to name a few.
Three formats can be distinguished:
If you draw on paper, the question arises relatively quickly how large the sheet should be on which the content is recorded. Do you want an overall picture (big picture) or many individual images? The correct answer is, "It depends." Here are a few pointers on what to think about to make the right choice:
The larger the room, the larger the sheet should be so that the participants can easily see what is being drawn. In particularly large halls, the image should also be projected onto a screen, if possible, so that everything is still clearly legible even in the last rows.
Small rooms, on the other hand, often do not offer the space for a large drawing surface. Here, the choice may be influenced by what is feasible in terms of space.
Whether one large or several small images make more sense can often be decided based on how they will be used later. Here are a few examples of use:
When planning the size, you should always have a realistic idea of what can be done in the time available. This depends strongly on the drawing speed of the graphic recorder, but also on how dense the content is and whether or how much is prepared.
When designing the analog graphic recording, it is particularly important to think carefully in advance about the content to be included, because the analog format does not allow any subsequent changes. The following points regarding content and design should therefore be discussed with the graphic recorder before the event:
For analog graphic recording, you really "only" need a pen and paper. For a good result, however, you should pay attention to the following criteria when choosing:
I recommend at least 120g/m2. If possible, I even go for 200g/m2. Why? Thicker paper not only looks better (which can be an important factor when the image is handed over to the presenters or organizers after the event), but also ensures that the ink doesn't bleed through as easily (and is therefore easier on the surface). In addition, thicker paper gets wrinkles less quickly and does not crumple as easily when being put up and taken down. As a result, the image remains well preserved for longer and can serve as a basis for work and discussion or as a reminder of the content discussed for a long time after the event.
My choice: Fabriano Accademia drawing paper roll - 1,50m x 10,0m
When choosing the pens, you should make sure that they do not "bleed" - that is, push through the paper. Especially when the paper is attached to the wall is very important, because you want to leave a lasting impression but at the same time clean walls.
When working with paint, it is important that the pens you use to write and draw with do not smear when you are coloring areas. Steaming refers to the liquid that is in the pens. Many flipchart pens have paint whose chemical composition causes them to vaporize as you draw. This not only smells foul, but is also hazardous to your health if you spend a lot of time drawing. Therefore, be sure to pay attention to the composition of the paint.
My choice: Neuland Flipchart pens No.One Outliner bullet tip, No.One Art Outliner brush tip and FineOne Outliner bullet tip
The paper can either be fixed to a wall with masking tape or placed on its own drawing wall in the room. The wall should be smooth (no grooves, textured wallpaper or holes) and flat to allow drawing on it. If a drawing wall is used, this has the advantage that the image can be placed not only at the edge of the room but also in the room. It is important that this mobile drawing wall is stable and does not slip away when drawing.
In order to be able to document the content well, the graphic recorder should be within earshot and sight of the stage. In addition, the image should be clearly visible to the participants while they are drawing. As a rule, it follows from these two requirements that the Graphic Recording is well placed either directly next to the stage or on the stage.
The graphic recorder takes pens and paper with him or her. What else is needed?
Admittedly, almost all graphic recordings now take place digitally (see here). And even though digital drawing has many advantages, there are still arguments in favor of classic drawing with pen and paper:
Drawing on the iPad always requires a power connection. Not to mention the beamer. Paper and pen do not need any technology at all. For events that take place in the great outdoors, for example, or that want to do without electricity altogether for ecological reasons, this can be an important factor.
The magic of pen and paper is already something very special. The original that is created at the event cannot be copied so easily. Anyone who appreciates this work of art character is therefore well advised to use analog graphic recording.
The analog image is particularly accessible and participants can also add ideas on post-its or contribute individual words or icons themselves in interactive formats, if desired. This does not require any special knowledge or skills.
In this course, you will learn the basics of working with a flipchart. We explore materials, writing, structure, images and how you can achieve great results with little effort.
